Swan Open Studios & Artist Indoor Markets, 2026
TERMS AND CONDITIONS FOR PARTICIPATING ARTISTS & GALLERIES

ARTIST ELIGIBILITY

 

• Artists / Venues must complete their application(s) for Swan Open Studios through the Swan Open Studios website by the advertised deadline.

• Artists must be over 18 years of age.

• Artists must reside or work within the City of Swan boundaries. Galleries must be situated within the City of Swan.

• Guest artists from outside of the City of Swan boundary can participate by agreement with another artist in a shared studio space / venue after consultation with, and approval from, the Ellenbrook Arts, and must in all ways present themselves as an Artist in their own right and act independently from the hosting Artist / Venue.

• Ellenbrook Arts reserves the right to decline any application.

• Ellenbrook Arts will notify artists on the success of their application via email.

 

INSURANCE

 

• Artists / Venues must provide a valid Public Liability Insurance Certificate to the value of $5M to cover participation in the Swan Open Studios. If you require guidance or assistance in obtaining insurance through a professional arts association, Ellenbrook Arts staff can assist with this inquiry.

VENUE

 

• Artists / Venues guarantee their venue will open to the public during their published opening hours as stipulated on their application form.

• Artists / Venues must be satisfied that their venue is safe, and they have obtained adequate insurance to open their studios for public visitation.

REGISTRATION FEE

 

• Payment of the registration fee secures participation in the Swan Open Studios and Artist Indoor Market. Failure to make the payment by the advertised deadline excludes artists from the event.

• Artists / Venues acknowledge that the registration participation fee is mandatory and is used to cover signage, printing and administration costs associated with the delivery of the Swan Open Studios event.

• This fee is applicable per artist. In the case of shared venues, each individual artist will be advertised and listed individually and therefore, must pay the registration fee, agree to the terms and have insurance.

 

SOCIAL MEDIA / MARKETING

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• The Swan Open Studios will be promoted through social media, exhibition posters and websites. See Appendix 1 below for information the artists / galleries need to provide for social media.

• Artists / Venues give permission for this information to be utilised by Ellenbrook Arts for marketing purposes relating to the Open Studios event.

• Artists / Venues agree to share Swan Open Studios information to their networks.

• Artists / Venues agree to use ONLY the Swan Open Studios branding in their own promotion of the event.

• If artists do not provide marketing information by the required deadline, they will be excluded from the marketing material.

 

COPYRIGHT

 

• Artwork must be the original artwork of the artist and not contravene any copyright law.

• Artwork must be created solely by the Artist. Works must no infringe upon the copyright, moral rights or intellectual property of any other person. The use of AI generated content must also be disclosed.

• The Artist grants Ellenbrook Arts the right to photograph and reproduce images of entered artwork for promotional, educational and archival purposes related to the exhibition.

• Ellenbrook Arts reserved the right to exclude the Artist / Venue if any artwork is found to be non-original or in breach of these conditions, without refund.

 

DATA COLLECTION

 

• Artists / Venues must keep a tally of the number of visitors and report these numbers back to Ellenbrook Arts.

• Artists / Venues must agree to report on the total sum of income via sales made during or due to the event.

• Artists / Venues must report all sales, commissions, and opportunities that arose due to the Open Studios event, up to three months after the event closes.

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SURVEY / FEEDBACK

 

• Artists / Galleries agree to take part in a participation survey at the event’s conclusion.

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PERSONAL CONDUCT & INDEMNITY

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• Artists / Venue staff are expected to conduct themselves professionally at all times and must not engage in any behaviour that could bring Ellenbrook Arts into disrepute, including but not limited to criminal activity, harassment, discrimination, offensive behaviour, defamation,  or disparaging remarks about Ellenbrook Arts or its associates. Ellenbrook Arts may terminate participation immediately for such conduct, with no refund.​

• Artists and Venues agree to indemnify Ellenbrook Arts, its staff, volunteers, and agents against any claims, losses, damages or expenses arising from their actions, omissions or participation in the exhibition. Ellenbrook Arts accepts no responsibility for loss, damage, theft or injury to persons or property. Artists are responsible for their own artwork and public liability insurance.

 

ARTIST INDOOR MARKETS

 

• Ellenbrook Arts recognises that not all artists have a studio / gallery that is suitable for the general public and artist/s are invited to participate in the Artist Indoor Market held Saturday 18 April, Sunday 19 April, Saturday 25 April and Sunday 26 April to showcase their artwork and related merchandise.

• The artist/s will be provided with a trestle table and will be able to set up at 9am and open to the public at 10am, close to the public at 2pm and pack away by 3pm. Market stalls may be left set up overnight on Saturdays but Ellenbrook Art accepts no responsibility for artwork / merchandise left onsite

• The Artist Indoor Markets will be held at Ellenbrook Arts HQ, 34 Main Street, Ellenbrook.

• Artists that choose to be in the Artist Indoor Market will have their time and dates communicated along with other marketing materials to the general public.

• The Artist will give 48 hours notice to Ellenbrook Arts if they cannot attend the Artist Indoor Markets.

• Artists must use their own POS system.