Swan Open Studios, 2025
TERMS AND CONDITIONS FOR PARTICIPATING ARTISTS

Artist Eligibility

1. Artists must complete their application for Swan Open Studios through the Ellenbrook Arts website by the advertised deadline. Eligibility is as follows:
1.1. Artists must be over 18 years of age.
1.2. Artists must reside or work within the City of Swan boundaries.
1.3. Guest artists from outside of the City of Swan boundary can participate by agreement with another artist in a shared studio space after consultation with, and approval from, the Ellenbrook Arts, and must in all ways present themselves as an Artist in their own right and act independently from the hosting Artist.
1.4. Ellenbrook Arts reserves the right to decline any application.
1.5. Ellenbrook Arts will notify artists on the success of their application via email.

Insurance

2. Artists must provide a valid Public Liability Insurance Certificate to the value of $5M to cover their venue’s participation in the Swan Open Studios. If you require guidance or assistance in obtaining insurance through a professional arts association, Ellenbrook Arts staff can assist with this inquiry.

Venue

3. Artists guarantee their venue (studio) will open to the public during their published opening hours as stipulated on their application form.
3.1. Artists must be satisfied that their venue is safe, and they have obtained adequate insurance to open their studios for public visitation.
Registration Fee
4. Payment of the registration fee secures participation in the Swan Open Studio’s and Artists Indoor Market. Failure to make the payment by the advertised deadline, excludes artists from the event.
5. Artists acknowledge that the registration participation fee is mandatory and is used to cover signage, printing and administration costs associated with the delivery of the Swan Open Studios event.
6. This fee is applicable per artist. In the case of shared venues, each individual artist will be advertised and listed individually and therefore, must pay the registration fee,agree to the terms and have insurance.
Social Media/ Marketing
7. The Swan Open Studios will be promoted through social media, exhibition posters and websites. See Appendix 1 attached for information the artist/s need to provide for social media.
8. Artists give permission for this information to be utilised by Ellenbrook Arts for marketing purposes relating to the Open Studios event.
9. Artists agree to share Swan Open Studios information to their networks.
10. Artists agree to use ONLY the Swan Open Studios branding in their own promotion of the event.
11. If artists do not provide marketing information by the required deadline, they will be excluded from the marketing material.
 

Copyright

12. Artists ensure that no artwork on display is in breach of copyright law and artists accept any liability and penalty arising when in breach of such laws.

Data Collection

13. Artists must keep a tally of the number of visitors and report these numbers back to Ellenbrook Arts. Page 1 of 3
13.1. Artists must agree to report on the total sum of income via sales made during or due to the event.
13.2. Artists must report all sales, commissions, and opportunities that arose due to the Open Studios event, up to three months after the event closes.
 

Survey/Feedback

14. Artists agree to take part in a participation survey at the event’s conclusion.
Indemnity Clause
15. The Artist/s indemnifies Ellenbrook Arts against any liability or loss arising from and any costs, charges and expenses incurred in connection with Swan Open Studios:
15.1. Ellenbrook Arts accepts no liability for loss of, or damage to artwork, equipment and other property that may arise from public visitation during the Swan Open Studios event.
15.2. Ellenbrook Arts accepts no liability for personal injuries sustained by artists, or any person visiting the venue, that may arise from public visitation during the Swan Open Studios event.
 

Artists Indoor Markets

16. The Ellenbrook Arts recognises that not all artists have a studio that is suitable for the general public and artist/s are invited (no obligation by the artist) to participate in the Artists Indoor Market held Saturday 24th May and Sunday 25th May and Saturday 31st May and Sunday 1st June to showcase their artwork and related merchandise.
16.1. The artist/s will be provided with a trestle table and will be able to set up at 9am and open to the public at 10am and pack by 3pm and closed to the public at 2pm. Market stalls can be left overnight on Saturdays but Ellenbrook Art accepts no responsibility for artwork/ merchandise kept onsite.
16.2. The artist/s will have a choice of two indoor venues Ellenbrook Arts HQ (34 Main Street, Ellenbrook) and Grapevine Community Arts Space (1 Arrowsmith Ave, Ellenbrook). They will select their preferred venue however it cannot be guaranteed.
16.3. Ellenbrook Arts reserves its rights to change the artist's location for theArtists Indoor Market event.
16.4. Artists that choose to be in the Artists Indoor Market will have their time and dates to communicate along with other marketing materials to the general public. The artist/s will give 48 hours notice to Ellenbrook Arts if they cannot attend the Artists Indoor Markets.

16.5. Artists should use their own POS system